ShareVault Alternative

ShareVault’s pricing is custom-quoted and based on storage volume (GB) and project duration, with three tiers (Express, Pro, Enterprise). Public reporting puts entry-level Express around $200 per month, with Pro and Enterprise quoted by deal scope. Govern 365 is a flat annual subscription priced per room ($2.4K–$30K), with unlimited users, unlimited storage within your existing Microsoft 365 capacity, and no archive fees after the deal closes. The savings widen the more deals you run and the longer documents need to be retained – because in Govern 365, retention is free and native.

That’s exactly the signal. ShareVault built a SharePoint connector because customers wanted their deal content in Microsoft 365. The connector copies content into ShareVault’s environment to run the deal, then you have to decide what to do with the copy when the deal ends. Govern 365 skips the round trip entirely – the deal room is a SharePoint site. No sync, no copy, no reconciliation, no second source of truth.

Because deal content stays in your Microsoft 365 tenant, the certifications that govern your data are Microsoft 365’s – including ISO 27001, ISO 27017, ISO 27018, ISO 27701, SOC 1/2/3, FedRAMP High, HIPAA, HITRUST, GDPR, PCI DSS, and a long list of financial-services and government frameworks. That footprint is broader than any standalone VDR’s by design. Govern 365 itself, as a zero-knowledge governance layer, has SOC 2 certification underway, slated for H1 2026. Govern 365 is also a member of the Microsoft Intelligent Security Association (MISA).

ShareVault’s white-glove model is genuinely good – 24/7 support, dedicated PM per project, and migration assistance. It’s also one reason the platform exists: standing up a separate environment is enough work that you need a guide. Govern 365’s deployment model is different: the data room provisions inside the SharePoint tenant your IT team already runs, in under 90 minutes, with no environment to migrate. We provide implementation support and a customer success contact for every account, but the day-to-day administration is something your IT and deal teams do natively, in tools they already know.

Yes – and that’s where the architecture argument is strongest. Life sciences, pharma, and regulated finance teams typically have the most scrutinized Microsoft 365 environments in their organizations: locked-down sensitivity labels, retention schedules tied to FDA / SEC / HIPAA requirements, eDiscovery hooks, and DLP policies their compliance teams have already validated. Moving sensitive trial, IP, or financial documents out of that environment to a third-party VDR introduces a parallel governance regime your compliance team has to re-validate. Govern 365 keeps the documents inside the regime you’ve already certified.

Microsoft Copilot is already approved to work over your SharePoint and OneDrive content, gated by your Sensitivity Labels and access controls. Because Govern 365 data rooms are SharePoint, your Copilot deployment can summarize, redact, and analyze deal documents using the AI policies and tenant boundary your security team has already approved – without piping documents to a third-party AI. Govern 365–specific AI capabilities are slated for release in May/June 2026.

Technically yes – ShareVault supports document, audit log, and Q&A export. In practice, mid-deal switches disrupt bidders and break audit continuity, so most teams don’t. The common path is to close the current deal in ShareVault and start the next one in Govern 365, where every subsequent transaction runs at no per-deal storage cost and lands in the same governed environment your operational documents already live in.