Access Control Management
Right People. Right Files. Right Time.Decide who gets into the room, what they can touch once they're in, and who they can see alongside them - all enforced by Microsoft Entra ID, not a parallel identity system. Terms-of-access gates before entry. Role, folder, and item-level permissions inside. Fenced bidder groups that can't discover each other. No new accounts, no new passwords, no access that lingers after the deal closes.
Request a DemoRIGHT PEOPLE. RIGHT ACCESS. RIGHT TIME. AUTOMATICALLY.
- Enterprise Identity & Automated Lifecycle: Single sign-on with Microsoft Entra ID B2B - external partners use their own corporate credentials with no new passwords. Access automatically revokes when employees leave or deal windows close
- Granular Permissions Without Complexity: Role-level, folder-level, and item-level permissions enforced automatically - least-privilege access without manual management. Continuous monitoring identifies over-privileged users
- Fenced Collaboration & Bidder Isolation: Separate bidders and user groups in complete isolation - cannot see each other, cannot discover presence, cannot access each other's files. Essential for M&A, competitive situations, and sensitive deals
Deal teams and IT governance leads trust Govern 365 to control access across their deal rooms
What is Access Control Management?
Take command of who can access, view, edit, and share your organization’s most critical content. Our access control management system provides granular, role-based permissions that adapt to your organization’s evolving security needs, all while maintaining an intuitive user experience that doesn’t slow down your teams.
Why It Matters
Puts sensitive intellectual property, financial data, and customer information at risk of exposure or exfiltration.
Exposes your organization to massive regulatory fines and permanent reputational damage across global markets.
Threats go undetected when you lack visibility into who is accessing what and when, leaving critical gaps in your security perimeter.
Makes it impossible to track or verify where sensitive information has been shared once it leaves the primary repository.
Leaves departing employees with active access to critical systems and intellectual property long after their exit.
The combined weight of breach recovery, legal fees, and operational downtime can cripple organizational growth.
What’s inside Access Control Management
Enterprise Identity & Automated Lifecycle
Eliminate manual identity management and reduce the risk of access errors through automated lifecycle management that moves seamlessly with your organization. Integrate with your enterprise identity providers to automatically provision and deprovision access as employees join, change roles, or depart.
- Single sign-on (SSO) integration with Entra ID
- Automated access provisioning and deprovisioning based on organizational changes
- Real-time sync with HR systems to maintain accurate group membership and role assignments
- Delegation of approval workflows to managers and team leads
- Audit-ready logging of all identity changes and access modifications
Business Value: Dramatically reduces administrative overhead while eliminating security gaps from manual identity management. Ensures access always reflects current organizational structure and employment status, reducing breach risk from stale accounts.
Granular Permissions Without Complexity
Achieve powerful, fine-grained access control through an intuitive interface that security teams and business users alike can easily understand and manage. No more complex permission matrices – just straightforward controls that adapt to your needs.
- Intuitive permission UI that guides users through secure sharing practices
- Pre-built permission templates for common scenarios (read-only, editor, reviewer, etc.)
- Visual permission management dashboard showing who has access to what
- Smart permission suggestions based on user role and document classification
- One-click permission changes across multiple documents or recipients
Business Value: Reduces security configuration errors and speeds permission management, allowing business teams to collaborate securely without IT involvement for routine access decisions. Lowers training burden and improves adoption across the organization.
Fenced Collaboration & Bidder Isolation
Create secure collaboration boundaries that keep sensitive information compartmentalized while maintaining transparent audit trails. Perfect for multi-party scenarios where confidentiality and fair access are critical – from M&A due diligence to competitive bidding processes.
- Isolated collaboration spaces with separate access controls and audit logs
- Prevent cross-project visibility while maintaining centralized compliance reporting
- Bidder isolation ensures competing parties cannot access each other’s information
- Time-limited access windows for restricted collaboration phases
- Project-based permission grouping with automatic cleanup when projects conclude
Business Value: Enables confidential collaborative processes while protecting competitive interests and regulatory requirements. Supports complex business scenarios like M&A, auctions, and vendor management with confidence that sensitive information remains properly separated.
Backed by Microsoft Entra ID
Access control in Govern 365 is Microsoft Entra ID – not a parallel identity system. External guests authenticate through Entra ID B2B with their own corporate credentials. Conditional access policies you’ve already configured apply to VDR sessions. MFA enforcement is inherited. When a guest’s home organization disables their account, they immediately lose access to your tenant – no cleanup required, no stale permissions lingering for months. If your security team has already invested in Entra ID, Govern 365 extends that investment to every external collaboration scenario without standing up a parallel identity store.
- Entra ID B2B for all external guest authentication
- Conditional access policies extend to VDR sessions automatically
- MFA enforcement inherited from tenant-wide configuration
- Guest account lifecycle tied to home organization status
- No parallel identity directory to maintain
Frequently Asked Questions
No. External guests – bidders, auditors, investors, advisors – authenticate with their own corporate identity through Microsoft Entra ID B2B. No new accounts on your side, no new passwords for them to manage, no additional Microsoft 365 license cost. For guests whose organizations block cross-tenant sharing, the Vault portal provides brokered access that also requires no Microsoft license. Typically, 80-90% of external guests authenticate through Entra B2B natively.
Roles (Owner, Member, Visitor) set the default permissions a user has across the whole room. Item-level permissions override those defaults for specific folders or files – so a member who normally sees everything can be explicitly denied access to one folder, or a visitor who normally sees nothing can be granted access to a specific file. Most rooms use role-based permissions for the 90% case and item-level overrides for the sensitive exceptions.
Yes. Fence visibility creates logical walls between bidder groups. Each group sees only their own members in the people list, their own Q&A threads, and their own activity. Groups cannot discover that other groups exist unless you explicitly expose them. This is structurally enforced at the UI and data layer – not just procedurally discouraged – so cross-group leakage is impossible even through advanced queries.
The Permission Analyzer simulates any user’s view of the room before the invitation goes out – what folders they can access, what files they can open, what actions they can take. Most accidental data leaks happen because someone was added to a folder that inherited broader permissions than anyone intended. The analyzer surfaces these cases during the invitation workflow so problems get caught before the invite sends, not after the content is exposed.
They immediately lose access to your tenant. Because authentication flows through Microsoft Entra ID B2B, the guest’s access is tied to their home organization’s identity. When their home employer disables their account, they can no longer authenticate, which means they can no longer access your VDR. The access revocation is logged in your audit trail as a policy event, giving you defensible evidence of the automatic cleanup.
Yes. Set expiration dates for guest access at the room or group level, and the system automatically revokes permissions when the date is reached. For losing bidders, you can also force offline enforcement through Microsoft Purview DRM so their previously downloaded files stop opening. No chasing devices, no hoping they “delete” their copies – the access simply stops.
Every group, distribution list, and Teams channel tied to a workspace goes through the managed provisioning workflow. Ad-hoc group creation is restricted at the tenant level, and if a user is manually added to a group outside the workflow, the system flags or automatically reverts the change. You get the end state where ungoverned membership can’t happen – not just that it shouldn’t happen.
Yes. Workspace owners can send secure invitations directly from the Govern 365 dashboard without needing Entra ID admin rights. IT retains the security perimeter (who can be invited, from which domains, under what policy) while business users retain the speed of self-service. This is one of the biggest time-savers IT teams report after deployment – they stop processing routine invitation tickets and get back to security work.
Every access decision – invitations, grants, revocations, fence changes, permission overrides, NDA acceptances, failed authentication attempts – is captured in an immutable, tamper-evident audit log. When a regulator or auditor asks, “who had access to this document on January 12?”, the answer exists in a single place and exports cleanly to Excel, PDF, or structured formats
Terms of access, granular permissions, and the Permission Analyzer are included in every edition starting with Founder at $2,400/year. Fence visibility is available on Corporate and Enterprise editions – typically required for competitive auction scenarios where multiple bidder groups need to be structurally isolated.
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