Virtual Data Room Pricing: Predictable Capacity. Zero Overages.

Govern 365 uses flat-rate annual pricing based on VDR capacity — the number of active data rooms — not per page, per user, or per gigabyte. Self-service plans start at $2,400/year for the Founder Edition (1 VDR) and scale up to unlimited VDRs with the Enterprise Edition. Every plan includes unlimited users, unlimited storage, and zero overage fees.

Legacy VDRs typically charge per page ($0.40–$0.85 per page), per user, and per gigabyte — costs that routinely exceed $50,000 for mid-market M&A deals and $200,000 for enterprise deals. Govern 365 replaces that model with a flat annual fee starting at $2,400, with unlimited users and unlimited storage. For most mid-market deal teams, total cost of ownership drops 5–10× compared to per-page VDR pricing.

Govern 365 has five editions based on active VDR count: Founder ($2,400/year, 1 VDR), Team ($8,500/year, 5 VDRs), Growth ($16,000/year, 15 VDRs), Corporate ($30,000/year, 35 VDRs), and Enterprise (custom pricing, unlimited VDRs). All plans include unlimited users, DRM protection, membership management, audit reports, watermarking, and Vault access. Q&A is included from Team up, AI Copilot from Corporate, and compliance modules (recertification and smart disposition) are Enterprise-only.

No. Govern 365 charges a single flat annual fee per plan with zero overage charges. There are no per-page fees, no user licensing fees, no per-gigabyte storage fees, and no archive fees when a deal closes. Because your data stays inside your own Microsoft 365 tenant, there’s nothing to “archive out of” — rooms are retained, locked down, or disposed of on your policy, not a vendor’s.

The Jumpstart fee is a one-time onboarding charge that covers initial tenant configuration, VDR template deployment, permission setup, and admin training. It’s $149 for Founder, Team, and Growth editions; $4,995 for Corporate; and $10,000 for Enterprise. The fee is billed once at signup and is not recurring. Annual subscription fees are separate.

Yes. Govern 365 runs inside your own Microsoft 365 tenant, so users who access protected content need eligible Microsoft licenses. Secure Collaboration, VDR, and Self-Service Provisioning features require Microsoft 365 Business Premium, Microsoft 365 E3 or higher, or the Azure Information Protection add-on. Compliance and lifecycle features require at least one admin account with Power Automate Per User and Power BI Pro.

No. External guests authenticate using their own corporate identity through Entra ID B2B — no new accounts, no new passwords, no additional Microsoft licenses. For guests whose organizations block cross-tenant sharing or who don’t have corporate Microsoft identities, the Govern 365 Vault portal provides secure brokered access without any Microsoft 365 license requirement.

Yes. You can upgrade to a higher edition at any time during your contract year — the new tier takes effect immediately and is prorated against your current term. Downgrades take effect at your annual renewal. All plans are billed annually.