From Deal to Danger: How Abandoned Data Rooms Become Hacker Goldmines

TABLE OF CONTENTS

• Introduction
• The Overlooked Risks of Abandoned Data Rooms
• Best Practices for Secure VDR Closure
• How Govern 365 Ensures Your Sensitive Information Doesn’t Become a Future Liability
• Key Takeaways

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Introduction

Deals may end, but unmanaged data rooms can linger as ticking time bombs. Forgotten user accounts, unrevoked access permissions, and unarchived documents provide an easy entry point for cyber criminals. 

Govern 365 helps organizations avoid these pitfalls with:

• Post-deal data archiving to securely store necessary documents. 
• Automated secure user de-provisioning that instantly removes access. 
• Full audit trails for closure certification, providing verifiable proof of compliance. 

In this blog, you’ll learn: 

1. The Overlooked Risks of Abandoned Data Rooms

When a transaction concludes, companies often overlook properly closing down their VDRs. This can leave residual data and accounts active indefinitely, exposing sensitive information to future breaches. 

2. Best Practices for Secure VDR Closure

Secure VDR closure involves a checklist: revoke all user access, archive important documents with encryption, securely delete non-essential files, and document the shutdown process for audit purposes. 

3. How Govern 365 Ensures Your Sensitive Information Doesn’t Become a Future Liability

Govern 365 automates many of these processes, ensuring a secure and verifiable shutdown. Our platform ensures that no user is left with lingering access, and that all files are either securely archived or deleted following best practices.

Govern 365 has streamlined our workflow, allowing secure collaboration and fast sharing of sensitive files with external partners. Its flexibility, clear pricing, and integration with SharePoint make it an ideal solution for our business needs.

Alex Friend
Head of Business Intelligence & IT

Key Takeaways

• Abandoned VDRs are prime targets for cyber criminals. 
• Proper shutdown procedures are essential. 
• Govern 365 provides a secure, compliant path to decommission data rooms. 

Download VDR Whitepaper

Stop spending on purchasing expensive Virtual Data Room (VDR) solutions. Use Govern 365 to quickly create Microsoft 365 data rooms or SharePoint online data rooms.

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Book a demo to see how Govern 365 handles end-of-deal security.