A Virtual Data Room (VDR) is a centralized information storage space available on-premises or on cloud, for sharing sensitive information with customers and other external partners, in a secure container. The VDR market is estimated to grow at a fast rate due to-
Rapidly increasing demand for robust and secured solutions
Large number of start-ups, mergers, and acquisitions across key emerging countries
Data security concerns due to increased cyber-attacks
The growing need for VDR-like solutions for all enterprises
Some common scenarios where VDRs are used- Financial transfers, Fundraising, Initial Public Offering (IPO), Sensitive data used in client engagements, and much more.
Key disadvantages of VDR solutions currently available
Current VDRs leverage third-party cloud storage repositories outside of the organization’s security perimeter
Users must often maintain separate credentials for VDRs, instead of secure organization-controlled identities to single sign-on
Current VDR solutions use redundant proprietary third-party technologies
VDR solutions currently available are not integrated with the organization’s security stack
They have complex Content Lifecycle Management
Govern 365 – An Introduction
Organizations are now looking for VDR solutions that secure files and data residing internally as well as shared externally. Govern 365 is built for Microsoft 365 users and with Protection, Compliance & Experience as its key pillars, it provides an automated & frictionless solution to protect the company’s sensitive information, and limit litigation & compliance exposure, without burdening productivity.
Govern 365 – Key features
Advanced Content Protection |Built for the modern web | Self-service Provisioning | Automatic Content Protection | | Mechanized Content Lifecycle
Introducing VDRs using Govern 365
Organizations can use Govern 365 to create VDRs in their own Microsoft 365 tenant, with several benefits-
Data is stored in your own repository within the boundaries of the organization’s Microsoft 365 tenant
Organizations using Microsoft 365 can leverage its Enterprise-grade security technologies
Organizations can protect various types of content like files, chat, video, audio, and drawings
Users can create an unlimited number of files and VDRs
Creating Virtual Data Rooms Within your Microsoft 365 Tenant Using Govern 365
Traditional VDR vs. Govern 365-based VDR
Feature
Traditional VDR
Govern 365-based VDR
Repository
Proprietary (3rd party cloud)
Organization’s Microsoft 365 Tenant
Integration with Microsoft Office
Simple
Tight Integration
# of VDRs
Depends on licensing
Unlimited
Integration with the organization’s security policies
No
Integrates with the organization’s DLP and Endpoint Protection
