The Insider Risk You’re Ignoring: Employee Mistakes that Expose Data Rooms

Introduction
The Most Common Mistakes Employees Make in VDR Environments
Case Studies of Real-World Data Breaches Caused by Insider Mistakes
How Govern 365 Helps Prevent, Detect, and Respond to Insider Threats
Conclusion

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Introduction

While external attacks make headlines, insider threats cause over 60% of data breaches. In a VDR context, insider risks are magnified. A well-intentioned employee reusing passwords, accessing data from unsecured public Wi-Fi, or oversharing documents can inadvertently cause irreparable damage.

Govern 365 takes insider risk seriously. Our platform incorporates:

Role-based access controls that ensure users can only access what they need.
Real-time user behavior analytics that detect deviations from normal usage patterns.
Automated alerts for suspicious activities such as unusual login times, geographic anomalies, or large downloads.

Beyond technology, we support policy enforcement:

Multi-factor authentication (MFA) enforcement.
Automatic session timeouts.
Secure device management protocols.

In this blog, you’ll learn:

1. The Most Common Mistakes Employees Make in VDR Environments

Even the best employees can make mistakes. Some of the most frequent include using weak passwords, logging into sensitive systems via unsecured networks, or accidentally sharing confidential documents with unauthorized recipients. These mistakes can open the door for attackers without any deliberate malice.

2. Case Studies of Real-World Data Breaches Caused by Insider Mistakes

A recent case involved an M&A deal compromised because an employee used their personal device to download sensitive files. The device lacked adequate antivirus protection and was quickly compromised, exposing the entire deal room to malicious actors. Incidents like this underscore why human error must be factored into your cybersecurity strategy.

Govern 365 has streamlined our workflow, allowing secure collaboration and fast sharing of sensitive files with external partners. Its flexibility, clear pricing, and integration with SharePoint make it an ideal solution for our business needs.

Alex Friend
Head of Business Intelligence & IT

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3. How Govern 365 Helps Prevent, Detect, and Respond to Insider Threats

Govern 365’s architecture builds resilience by enforcing strict access controls and continuously monitoring user behavior. Anomalous actions such as logging in from new locations, accessing unusually large amounts of data, or operating outside of business hours automatically trigger alerts for security teams.