FAQ

Govern 365 is a secure collaboration and Virtual Data Room solution built on the top of Microsoft 365, ensuring data sovereignty, encryption, auditing, and compliance without forcing users to adopt a new platform.

Unlike traditional VDRs, Govern 365 runs inside your own Microsoft 365 tenant, ensuring data sovereignty, leveraging Microsoft Purview DRM, and keeping the familiar Microsoft Teams/SharePoint interface.

Govern 365 is especially valuable in industries where secure document sharing and compliance are critical for high-stakes transactions such as mergers, acquisitions, and fundraising. Investment banks, private equity firms, and venture capital organizations use it to manage deal rooms, share sensitive financial records, and conduct due diligence without exposing data to third-party platforms. Law firms and corporate legal teams rely on it to streamline M&A processes, enabling multiple parties—buyers, sellers, regulators, and advisors—to collaborate securely while maintaining encryption and full audit trails. Startups and technology companies benefit from Govern 365 during fundraising rounds, using it to protect intellectual property, share investor decks, and manage confidential communications with potential backers.

Beyond M&A and fundraising, Govern 365 is widely adopted across sectors such as real estate, healthcare, energy, government, and NGOs, where secure collaboration on contracts, compliance audits, and confidential projects is equally vital. In essence, any organization involved in transactions that require strict confidentiality, regulatory compliance, and trusted data sharing with external stakeholders finds Govern 365 to be a mission-critical solution.

No, Govern 365 is a SaaS layer on top of Microsoft 365. It leverages Teams, SharePoint, and Purview for security and compliance.

Govern 365 solves the challenge of secure external collaboration by ensuring data sovereignty, encryption, auditing, and compliance inside Microsoft 365. It is especially valuable for M&A deals and fundraising, where sensitive documents must be shared with investors, advisors, and regulators without risk.

A secure, policy-driven repository inside Microsoft 365 where sensitive files are shared with encryption, access controls, and auditing.

Yes, each project, deal, or collaboration can have its own isolated VDR

By enforcing Microsoft Purview DRM, which applies encryption and usage restrictions (no download, no print, no forward) at the file level.

Yes. External collaborators can securely access files with rights-managed permissions, even without a Microsoft 365 subscription.

The file remains protected with encryption and DRM rules — unauthorized users cannot open it.

Yes. VDRs can be created, used, and decommissioned quickly for M&A deals, audits, or contracts.

Yes. Administrators can see access logs, downloads, and activity through audit reports.

All files stay inside your Microsoft 365 tenant, unlike traditional VDRs that host data on third-party clouds.

Yes. Each VDR can have its own access, encryption, retention, and sharing policies.

No. Govern 365 licensing is based on the number of VDRs, not users or storage capacity.

Yes. Data remains in your tenant, with encryption, auditing, and access control, supporting GDPR compliance.

Yes. Govern 365 helps organizations enforce HIPAA-compliant policies for healthcare data stored in Microsoft 365.

Govern 365 provides complete audit trails that can be exported for compliance reviews.

Yes. Govern 365 automates DRM encryption on sensitive files without manual intervention.

Govern 365 leverages Microsoft Purview Information Protection (IRM/DRM), Microsoft 365 compliance center, and Entra ID (Formerly Azure AD).

Yes. Its security framework aligns with ISO 27001 compliance practices.

Through DRM, role-based access, watermarking, and automatic restriction of file-sharing.

The file remains encrypted with usage restrictions, making it inaccessible to unauthorized users.

Yes. DRM policies can block print/download or allow view-only access.

Yes. Dynamic watermarking can be applied with user ID, timestamp, or IP address.

Govern 365 enforces compliance and security policies on Teams channels automatically.

Yes. Govern 365 policies extend to SharePoint document libraries.

Yes, users can securely co-author files in Office apps while retaining DRM protection.

Yes, via controlled VDR spaces with DRM and time-limited access.

Their access can be revoked instantly from the Govern 365 admin portal.

Yes. External guests can be given view-only, no-download, no-print permissions.

No. It integrates seamlessly without forcing new interfaces.

Licensing depends on the number of VDRs required, not per-user.

Yes, there is no per-user fee.

Yes, Govern 365 offers a free trial with admin-level setup.

Yes, you need separate Microsoft 365 licenses, as Govern 365 requires your own active tenant with 2 service account licenses (Business Premium, E3, or E5).

Yes. Short-term licensing can be arranged for deals, audits, and compliance checks.

Yes, standard support is included; premium support options are available.

Yes, Govern 365 includes a one-time setup and implementation assistance as part of the pricing.

No. Pricing is transparent and based only on active VDRs and one-time set up fee.

Yes. Govern 365 installation requires Global Admin privileges.

Yes. Govern 365 supports self-service provisioning with policy enforcement.

Setup can be completed in hours once admin access is available.

Minimal. Users work in familiar Teams/SharePoint environments.

Yes. Granular access controls allow different rules.

Yes. Govern 365 automates lifecycle, retention, and sharing policies.

Yes. A central dashboard provides visibility across all VDRs.

Yes, policies work globally across tenants.

Yes. Role-based delegation is supported.

Via Azure AD B2B or secure guest access with MFA.

Yes, MFA can be enforced for all external collaborators.

Yes, audit logs track user actions in detail.

Yes. You can define roles such as Owner, Member, Visitor

Yes, each VDR has its own user group and policies.

Yes, via real-time reporting and logs.

Yes, version history is preserved in SharePoint.

Yes, with co-authoring secured by DRM.

Yes, using Microsoft Power Automate integrated with Govern 365.

No. It runs natively on Microsoft 365.

Yes, Govern 365 policies can block sharing outside.

Yes, each department can have its own governed VDR.

Yes, via Teams, Power Automate, and Microsoft apps.

Yes, it extends Microsoft Purview/AIP capabilities.

Yes, sensitive reports can be securely shared via VDRs.

Yes, with Azure AD integration.

Yes, Azure AD conditional access works with Govern 365.

Yes, within Microsoft 365 limits

Yes, via Microsoft Teams mobile app and mobile web browser.

Regular updates are rolled out seamlessly as SaaS.

No. Updates happen in the backend without disrupting workflows.

Yes, Govern 365 includes training and setup guidance.

Yes, policies and templates can be customized to your industry.

Yes, full documentation is available at docs.govern365.com.

Yes, VDRs are ideal for secure due diligence and deal collaboration.

Yes, to securely share case documents with auditors, clients, and courts.

Yes, VDRs simplify regulatory audits with controlled access and logs.

Yes, Govern 365 offers a leaner, affordable, Microsoft 365-native alternative to industry-specific VDRs.