Ask. Find. Act. Smarter collaboration starts here.
The Govern 365 Q&A feature provides a structured, role-based process for handling questions in your data rooms. Instead of loose email threads, every question follows a controlled workflow: submitted, routed to experts, reviewed, and then published only when approved. The result: high-quality, auditable answers your team can trust.
Streamlined Question Management
From ask to answer, every step is organized.
Members can submit questions with optional file attachments, categories, and formatting. Coordinators ensure each question reaches the right expert, reducing confusion and eliminating bottlenecks.
Expert-Driven, Reviewer-Approved
Only the right people answer. Only quality answers are published.
Experts provide responses, Approvers review and validate, and Coordinators manage uncategorized or out-of-scope questions. Flexible settings allow you to grant publishing rights directly to Experts or Coordinators if needed.
Trusted & Traceable Collaboration
Answers with built-in accountability.
Each published answer is linked to its source files, version-controlled within the VDR, and auditable at every step. Clarification requests, edits, and comments are tracked, ensuring transparency and compliance.
How It Works
Submit a Question
Any Question Team member can submit a question, with attachments from the VDR or from their local system.
Coordinators Review
Questions without categories are assigned to the right Expert Category by Coordinators, then routed accordingly.
Experts Answer
Subject-matter experts draft and submit their answers, attaching supporting files as needed.
Approvers Validate
Approvers review, edit, or send answers back for clarification before publishing.
Publish with Confidence
Approved answers are visible to the intended audience, ensuring consistent and reliable information.
Feature Highlights
Role-Based Workflow
Questions flow through submitters, coordinators, experts, and approvers.
Expert Categories
Route questions by topic (e.g., Tax, Land, Finance) to the right specialists.
Flexible Permissions
Allow Experts or Coordinators to publish directly with configurable toggles.
Bulk Setup
Import Q&A settings in bulk with Excel templates for faster onboarding.
File Attachments
Add up to 5 files from your computer or directly from the VDR.
Clarification Requests
Users can request additional detail instead of discarding incomplete answers.
Notifications
Automated alerts for assignments, approvals, clarifications, and published answers.
Common Use Cases
M&A Transactions
Ensure diligence Q&A is consistent, tracked, and reviewed by the right experts.
Investor Relations
Provide structured responses during capital raises while maintaining compliance.
Regulatory Compliance
Keep an auditable record of every question, answer, and clarification.
Board & Executive Q&A
Maintain clear, approved answers for leadership teams.
Other Use Cases
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