The Virtual Data Room
you own.
Govern 365 enables organizations to eliminate third-party VDR platforms, retain data sovereignty, strengthen compliance, and accelerate secure collaboration inside Microsoft 365.
See it running in your own tenant
You’re booked in.
A specialist will reach out within one business day.
A real data room. On infrastructure you already run.
Bidders, lenders and counsel see a clean, permissioned SharePoint workspace. Behind it, nothing has left your tenant – files, permissions and the audit trail all stay where your security team can see them.
Source: 2025 Gartner Microsoft 365 and Copilot Survey, cited in Gartner, Market Guide for Microsoft 365 Governance Tools (G00837071, 12 January 2026).
The VDR tax was never about technology.
Legacy data rooms charge by the page, the user and the gigabyte because their business depends on holding your files. When a deal heats up the meter spins faster – and when it closes, you pay again to get your own documents back. Govern 365 removes the toll booth: the room is built where your data already lives.
Every action, in your own audit log.
- Immutable record. Every view, download, permission change and Q&A is written to your tenant – not a dashboard you lose at close.
- Labels that travel. Purview sensitivity labels and encryption stay attached even if a file leaves the room.
- Defensible at close. Reconstruct exactly who saw what, and when, for regulators, the board, or a future dispute.
What a deal team gets on day one.
Access control management
Permissions inherit from the Entra ID groups you already manage. Give a buyer view-only access to one folder, watermark downloads, and pull access the moment an LOI lapses.
Q&A management
Route diligence questions to the right owner, track status, and keep the full thread attached to the document it concerns – answered once, preserved for next time.
Audit and records management
Every view, download and permission change is written to your tenant’s audit log – defensible for counsel, regulators and the board, with nothing lost at close.
Protection and rights management
Microsoft Purview sensitivity labels and encryption stay attached to the document – a “Highly Confidential” file opens for the named deal team and no one else.
Lifecycle management
Provision a fully structured room from an approved template in minutes, then retire or archive it on a set date so stale rooms never quietly accumulate access.
External collaboration
Outside parties join through secure B2B guest access – no extra Microsoft 365 licence – while every action stays inside the boundary you control.
High-stakes, document-heavy, deadline-driven.
M&A due diligence
Buy- and sell-side diligence with controlled access and a defensible record from first NDA to close.
Capital fundraise
Open the books to investors and lenders without exposing the tenant underneath.
Board reporting
Distribute board packs and minute books with watertight, time-boxed permissions.
Supply-chain protection
Exchange specs, pricing and contracts while your IP stays labeled and tracked.
RFQ & tenders
Run competitive bids in a fair, fully logged environment with no leakage between bidders.
Legal & litigation
Hand sensitive files to counsel and regulators with chain-of-custody you can stand behind.
Recognized by analysts and Microsoft. Trusted by deal teams.
Govern 365 has streamlined our workflow, allowing secure collaboration and fast sharing of sensitive files with external partners. Its flexibility, clear pricing, and integration with SharePoint make it an ideal solution for our business needs.
You already pay for the storage.
Straight answers
What buyers ask before a demo.
Yes. All your files, permissions, and audit logs remain inside your Microsoft 365 tenant. No data is hosted on third-party VDR platforms, ensuring full control and compliance.
Govern 365 uses a predictable flat-fee model per room, not per page or per user. There are no archive fees or licensing costs beyond your Microsoft 365 subscription, which can save 60–85% compared to legacy VDR providers.
Traditional VDRs require separate infrastructure, duplicate governance, and external storage. Govern 365 operates directly within Microsoft 365, leveraging existing permissions, audit logs, and security controls for faster deployment and lower risk.
Yes. External users can securely access rooms via guest access without needing full Microsoft 365 licenses, while your data remains fully protected and under your control.
Absolutely. Govern 365 maintains immutable audit trails, full governance oversight, and granular permissions. It is designed for high-stakes deals in highly regulated industries like finance, healthcare, and legal sectors.
Rooms can be launched in minutes, not weeks. Automated provisioning eliminates complex setup, enabling your team to start collaborating immediately with complete control.
Conditions apply. Pricing reflects the published starting rate; confirm current terms during your demo.
See your next data room – inside your own tenant.
Book a 30-minute walkthrough with a specialist. Prefer email? [email protected]
